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Sentinel Video – Highlight Rows based on Prison cell Values in Excel

In case y'all prefer reading written instruction instead, below is the tutorial.

Conditional Formatting allows you to format a cell (or a range of cells) based on the value in information technology.

But sometimes, instead of but getting the cell highlighted, you may want to highlight the unabridged row (or column) based on the value in one prison cell.

To requite you an example, below I have a dataset where I have highlighted all the rows where the name of the Sales Rep is Bob.

In this tutorial, I will bear witness you how to highlight rows based on a cell value using conditional formatting using different criteria.

Click here to download the Instance file and follow along.

• Highlight Rows Based on a Text Criteria
• Highlight Rows Based on a Number Criteria
• Highlight Rows Based on a Multiple Criteria (AND/OR)
• Highlight Rows in Different Color Based on Multiple Conditions
• Highlight Rows Where Any Prison cell is Blank
• Highlight Rows Based on Drop Down Option

Highlight Rows Based on a Text Criteria

Suppose you take a dataset every bit shown below and you lot want to highlight all the records where the Sales Rep proper noun is Bob.

Here are the steps to practice this:

1. Select the entire dataset (A2:F17 in this example).
2. Click the Home tab.
3. In the Styles group, click on Conditional Formatting.
4. Click on 'New Rules'.
5. In the 'New Formatting Rule' dialog box, click on 'Use a formula to make up one's mind which cells to format'.
6. In the formula field, enter the following formula:=$C2="Bob"
7. Click the 'Format' button.
8. In the dialog box that opens, ready the colour in which you want the row to go highlighted.
9. Click OK.

This will highlight all the rows where the name of the Sales Rep is 'Bob'.

Click here to download the Example file and follow forth.

How does information technology Work?

Conditional Formatting checks each cell for the status nosotros have specified, which is=$C2="Bob"

And so when it'southward analyzing each cell in row A2, it will check whether the cell C2 has the name Bob or not. If it does, that jail cell gets highlighted, else it doesn't.

Annotation that the trick here is to utilize a dollar sign ($) before the cavalcade alphabet ($C1). Past doing this, we take locked the column to always be C. Then fifty-fifty when cell A2 is being checked for the formula, it will bank check C2, and when A3 is checked for the condition, it will bank check C3.

This allows u.s. to highlight the entire row by conditional formatting.

Related: Absolute, Relative, and Mixed references in Excel.

Highlight Rows Based on a Number Criteria

In the to a higher place example, we saw how to check for a proper name and highlight the entire row.

We tin can use the same method to as well check for numeric values and highlight rows based on a condition.

Suppose I have the aforementioned data (as shown below), and I want to highlight all the rows where the quantity is more than 15.

Here are the steps to do this:

1. Select the entire dataset (A2:F17 in this example).
2. Click the Home tab.
3. In the Styles group, click on Conditional Formatting.
4. Click on 'New Rules'.
5. In the 'New Formatting Rule' dialog box, click on 'Use a formula to decide which cells to format'.
6. In the formula field, enter the following formula: =$D2>=15
7. Click the 'Format' button. In the dialog box that opens, ready the color in which you want the row to get highlighted.
8. Click OK.

This will highlight all the rows where the quantity is more or equal to fifteen.

Similarly, we can also apply this to have criteria for the appointment as well.

For example, if you want to highlight all the rows where the date is subsequently 10 July 2018, you can use the below engagement formula:

=$A2>Appointment(2018,7,10)

Highlight Rows Based on a Multiple Criteria (AND/OR)

You can also utilize multiple criteria to highlight rows using provisional formatting.

For example, if you desire to highlight all the rows where the Sales Rep proper name is 'Bob' and the quantity is more than than ten, you tin exercise that using the following steps:

1. Select the entire dataset (A2:F17 in this example).
2. Click the Habitation tab.
3. In the Styles group, click on Conditional Formatting.
4. Click on 'New Rules'.
5. In the 'New Formatting Rule' dialog box, click on 'Use a formula to determine which cells to format'.
6. In the formula field, enter the post-obit formula: =AND($C2="Bob",$D2>ten)
7. Click the 'Format' button. In the dialog box that opens, gear up the colour in which you desire the row to become highlighted.
8. Click OK.

In this example, only those rows get highlighted where both the conditions are met (this is done using the AND formula).

Similarly, you can also employ the OR condition. For example, if you want to highlight rows where either the sales rep is Bob or the quantity is more than 15, yous can use the below formula:

          =OR($C2="Bob",$D2>15)        

Click here to download the Example file and follow forth.

Highlight Rows in Different Color Based on Multiple Conditions

Sometimes, yous may want to highlight rows in a colour based on the condition.

For case, yous may want to highlight all the rows where the quantity is more than than 20 in green and where the quantity is more than 15 (but less than xx) in orange.

To do this, y'all need to create two conditional formatting rules and fix the priority.

Hither are the steps to do this:

1. Select the entire dataset (A2:F17 in this example).
2. Click the Home tab.
3. In the Styles group, click on Provisional Formatting.
4. Click on 'New Rules'.
5. In the 'New Formatting Dominion' dialog box, click on 'Use a formula to determine which cells to format'.
6. In the formula field, enter the following formula: =$D2>fifteen
7. Click the 'Format' push button. In the dialog box that opens, gear up the color to Orange.
8. Click OK.
9. In the 'Conditional Formatting Rules Manager' dialog box, click on 'New Rule'.
10. In the 'New Formatting Dominion' dialog box, click on 'Use a formula to make up one's mind which cells to format'.
11. In the formula field, enter the post-obit formula: =$D2>20
12. Click the 'Format' button. In the dialog box that opens, set the color to Green.
13. Click OK.
14. Click Apply (or OK).

The above steps would make all the rows with quantity more than than 20 in green and those with more than 15 (but less than equal to xx in orange).

Agreement the Order of Rules:

When using multiple conditions, it important to make sure the club of the conditions is correct.

In the above example, the Green color condition is above the Orangish color condition.

If information technology'south the other way round, all the rows would be colored in orange only.

Why?

Because a row where quantity is more than twenty (say 23) satisfies both our weather (=$D2>15 and =$D2>xx). And since Orangish status is at the elevation, it gets preference.

You tin can alter the order of the conditions by using the Move Upwards/Down buttons.

Click here to download the Example file and follow along.

Highlight Rows Where Any Cell is Blank

If you want to highlight all rows where any of the cells in it is blank, y'all need to check for each jail cell using conditional formatting.

Here are the steps to do this:

1. Select the entire dataset (A2:F17 in this example).
2. Click the Home tab.
3. In the Styles group, click on Conditional Formatting.
4. Click on 'New Rules'.
5. In the 'New Formatting Rule' dialog box, click on 'Utilise a formula to determine which cells to format'.
6. In the formula field, enter the post-obit formula: =COUNTIF($A2:$F2,"")>0
7. Click the 'Format' button. In the dialog box that opens, set the color to Orange.
8. Click OK.

The above formula counts the number of bare cells. If the result is more than 0, it ways there are blank cells in that row.

If any of the cells are empty, it highlights the entire row.

Related: Read this tutorial if y'all just want to highlight the blank cells.

Highlight Rows Based on Drop Downward Selection

In the examples covered then far, all the weather were specified with the provisional formatting dialog box.

In this part of the tutorial, I will evidence you how to make information technology dynamic (then that you can enter the status inside a cell in Excel and it will automatically highlight the rows based on it).

Below is an example, where I select a proper name from the drop-down, and all the rows with that name go highlighted:

Hither are the steps to create this:

1. Create adriblet-down listing in prison cell A2. Here I have used the names of the sales rep to create the drop down list. Here is a detailed guide on how to create a drop-down listing in Excel.
2. Select the unabridged dataset (C2:H17 in this example).
3. Click the Domicile tab.
4. In the Styles grouping, click on Conditional Formatting.
5. Click on 'New Rules'.
6. In the 'New Formatting Rule' dialog box, click on 'Use a formula to determine which cells to format'.
7. In the formula field, enter the following formula: =$E2=$A$2
8. Click the 'Format' push. In the dialog box that opens, prepare the color to Orangish.
9. Click OK.

Now when you lot select whatever proper name from the drop-downwardly, it volition automatically highlight the rows where the proper noun is the same that yous have selected from the drib-downwards.

Interested in learning more than on how to search and highlight in Excel? Check the below videos.

You May Also Similar the Post-obit Excel Tutorials:

• Dynamic Excel Filter – Extracts Information as you Blazon.
• Create a driblet-down listing with a search suggestion.
• How to Insert and Use a Checkbox in Excel.
• Select Visible Cells in Excel.
• Highlight Active Row/Column in a Data Range.
• Delete rows based on cell value in Excel
• How to Delete Every Other Row in Excel

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